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00:00Welcome back to this session to work on the next steps that will allow us to
00:23to properly manage the project in which you are going to do or fulfill the will that the Lord has assigned you
00:31In the previous session, in the previous video, we saw the topic of how to graph each of the activities that we already listed.
00:42how to graph them using a Gantt chart and how we could also use that tool to establish
00:51the sequence that each of these activities would be following and how we could even anticipate some activities
01:02thus reducing the amount of time needed to launch the project
01:07We saw how we were able to go from 80 to 27 weeks
01:11But we also said that the right time for a project of this type cannot be
01:17It is not recommended that it be longer than 16 weeks
01:22So what we're going to do now is look to reduce the scope of the project
01:33May it be a goal that continues to please the Lord, but that is also attainable, that is achievable.
01:42It is one of the characteristics, let's remember, of the five points or requirements of the SMART project definition
01:52So, 80 weeks is a long time, and we believe we could make the project achievable by that time.
02:02which we rely on may not be achievable
02:06So we're going to look for ways to reduce the scope in order to reduce the launch time of this project.
02:15Remember that this is just an example, but you need to apply this entire process and all these steps to your specific project.
02:23We haven't fully defined yet whether the project you're preparing is the one you're going to work on.
02:32That's why we can still modify the scope, cost, or launch time of the project.
02:40Once we define what the project is, what the timeframe is, and what the scope is.
02:45We would no longer be able to modify, for example, the scope.
02:50whether we could modify the steps to follow or the activities to be carried out
02:58through proper risk management
03:03But it's not about changing the goal
03:07the path to reach the goal
03:10as we saw in the subject of
03:13Leaders 1 and 2
03:16How to get from point A to point B
03:19the path may change
03:22but point B
03:24It remains the same
03:26We have not yet defined at this time
03:29whether we are going to reach point B, C or D
03:31so
03:33We need to define what point we are going to reach.
03:36We're going to modify the scope now.
03:38And we're not going to get to point B anymore.
03:40We're going to reach point C
03:42What will it be?
03:42in this case
03:44in the example we are showing
03:46provide
03:4830 breakfasts
03:49and no longer 80
03:50and no longer put
03:52the topic of food service
03:54or of the
03:55apology for the medications
03:56so
03:57We're going to change that.
03:59But once we've defined it
04:01That's the project we're going to manage.
04:03It's no longer acceptable
04:04to be doing
04:05making changes
04:06maybe so
04:07the strategies to follow
04:09They're going to be different
04:10if we find it
04:12barriers along the way
04:13but
04:13It's about not
04:14changing the goal
04:16that we are looking for
04:17achieve with the project
04:18So let's see
04:20as
04:20we can make this change
04:23We're going to cut the scope
04:2430 breakfasts
04:25We need to review
04:28each of the activities
04:29If there are 30 breakfasts
04:31logically
04:32Well, I have to look for it.
04:34other strategies
04:35here's the place
04:36that I'm going to look for
04:36It's going to be a local
04:38that is equipped
04:39and already with permits
04:41I estimate an income
04:425,000 pesos
04:43and a time
04:45to get
04:46that place
04:475 weeks
04:48the volunteers
04:50for kitchen
04:51Well, I'll continue
04:52Needing volunteers
04:53for kitchen
04:54but they are no longer
04:55the same amount
04:56of people
04:57how are they going to be
04:57fewer breakfasts
04:58I estimate that they are
05:004 people
05:00so time
05:015 weeks
05:02And that's how I'll keep checking.
05:04each of the activities
05:05and defining
05:06how much
05:07That's what I'm going to need
05:09of resources
05:09and what activities
05:10They're really going to continue
05:12being necessary
05:13here
05:14on the topic
05:15from the kitchen
05:15I put that
05:16That's 20,000 pesos.
05:18a smaller amount
05:19and it's 10 weeks
05:20to get them
05:22the utensils
05:23well too
05:24I check them
05:25And so I go
05:26in each one
05:27of the activities
05:28tables and chairs
05:29it is a smaller amount
05:30because there are fewer of them
05:32tables that I go
05:33to need
05:33and the donees
05:35ingredients
05:36also the cost
05:37would be an amount
05:38different
05:39the brochures
05:40They are the same
05:41and time
05:41It remains the same
05:43then here
05:44what we are going to ask for
05:45we had
05:47a cost
05:49now we have
05:50a cost
05:51that went down
05:52of 83,500
05:5342,000 pesos
05:55and if we add
05:57all these amounts
05:58and a total time
06:01here
06:01before graphing
06:03with Gantt
06:04if we add
06:05all these weeks
06:0635 weeks
06:08But we're going to do it
06:10now
06:11now with that new
06:12scope
06:13of 30 breakfasts
06:15if you look closely
06:16We're running
06:17the same process
06:18to list
06:19the activities
06:20to afford
06:22the activities
06:22to afford
06:24or check the weather
06:27that he would take me
06:27each activity
06:28to put them
06:29order
06:30order them
06:32and also
06:33once we do
06:35that
06:35We need to graph them.
06:37in Gantt
06:38And here we have
06:39a Gantt chart
06:40where I say
06:40Well
06:41the place
06:42It's going to take me
06:435 weeks
06:44and it's from the week
06:451
06:46week 5
06:47the volunteers
06:48I can
06:50Here's a strategy
06:51that I can follow
06:52It's that the volunteers
06:53I looked for them
06:54from the first week
06:55to decrease
06:56time
06:57the kitchen
06:59Well, I'll put it on.
07:00from week 4
07:01until 13
07:03because I already have
07:04the volunteers
07:05if I take advantage
07:06And I have the volunteers.
07:07sooner
07:08themselves
07:09Can you help me?
07:10here
07:10to do
07:12the topic
07:12from the kitchen
07:14that the kitchen
07:15help me
07:15support me
07:16to get it
07:17the utensils
07:19in the same way
07:20the tables
07:21equal
07:21total
07:22Here's what I
07:23meeting
07:24the thing is
07:24I got off
07:25the cost
07:2642,000 pesos
07:27but also
07:28the weeks
07:2935 weeks
07:31they went down
07:3113 weeks
07:32in such a way
07:33that here
07:34the brochures
07:35I'm printing them
07:36of week 8
07:37at 10
07:37and I have 3
07:39still
07:393 weeks
07:40to spread the word
07:42and in week 14
07:43I am doing
07:44the launch
07:45of my project
07:46excellent
07:46That's a time
07:48ideal
07:48so
07:49I can run
07:51my project already
07:52but now
07:54we're going to spend
07:55to
07:55let's see
07:56first
07:57that the total
07:58we were saying
07:59That's 42,000 pesos.
08:00and time
08:01of realization
08:0213 weeks
08:03now let's go
08:04to pass
08:05to the next point
08:06at a pace
08:07number 7
08:08what is
08:08calculate requirements
08:09and resources
08:10necessary
08:11really
08:11here
08:12this point
08:13It is about
08:13rather
08:14to evaluate
08:15all costs
08:18that already
08:18I determined
08:19or I estimated
08:19and time
08:20which I already estimated
08:21if really
08:23I have the resources
08:25in order to be able to
08:26count
08:28For example
08:29with these
08:295,000 pesos
08:31or count
08:32with these
08:3320,000 pesos
08:34Yeah
08:35so
08:36I continue
08:36using
08:37my graph
08:38Gantt chart
08:39and with her
08:39I'm going to help myself
08:42from that graph
08:43to go
08:44putting
08:44more concepts
08:46to the graph
08:47in such a way
08:48help me
08:49that
08:50I made sure
08:52that these
08:5342 thousand pesos
08:54that I'm going to need
08:55I'm going to get them
08:57and that time
08:58for its implementation
08:59It will also happen
09:00so
09:01use
09:01my graph
09:02Gantt chart
09:03in this case
09:04what I do
09:06the thing is
09:06in the same graph
09:08I'm going to insert
09:09a column
09:10here
09:10and another column
09:13in the end
09:13of observations
09:14and here
09:15I have to see
09:16How am I going to do it?
09:17to get
09:18the 5,000 pesos
09:20of
09:21for
09:23the rent
09:24local
09:25Yeah
09:25who's going to be
09:27responsible
09:28of doing that
09:28I can't leave him
09:29there, loose
09:30I have to assign
09:31a responsible person
09:32like me
09:34the one I am
09:34starting all this
09:35well
09:36here I consider
09:37that would
09:38activities
09:39where the responsibility
09:41It's mine
09:41those basic ones
09:43and more important
09:44not because they are basic
09:46they are still
09:46important
09:47what is the topic
09:49of the first step
09:50find local
09:51Well, I'll leave it at that.
09:52me
09:52because I care
09:53that this goes ahead
09:54also the topic
09:56of the volunteers
09:57integrate the team
09:59work
09:59that will support me
10:00in the project
10:00Well, I have to do it myself.
10:02So here I put
10:03observations
10:04and I put
10:04that I need to contact
10:06to the parish priest
10:07and parish groups
10:08to see
10:09if among them
10:10someone
10:10can
10:11provide some contact information
10:13or themselves
10:14They have a shop
10:15that they can
10:16provide
10:18or someone
10:19that I can
10:20donate
10:21the resources
10:21necessary
10:22on the topic
10:24of volunteers
10:26well too
10:26contact
10:27to the groups
10:28parishes
10:28to see
10:29if among them
10:30Can someone please help me?
10:30support
10:31in this project
10:32or between
10:33my friends
10:34on the topic
10:35from the kitchen
10:36as I already have
10:37the volunteers
10:37here
10:38I'm already estimating
10:39that it will have
10:40the volunteers
10:41I think the
10:42volunteers
10:42me too
10:43we can work
10:44in achieving
10:45the whole team
10:46kitchen
10:47looking for donors
10:49For example
10:50or by holding raffles
10:51the same
10:52happens
10:53in the utensils
10:54and at the tables
10:56looking for donors
10:58and holding raffles
10:59but here
11:00perhaps
11:00as they already are
11:01the volunteers
11:02they
11:02they can
11:03order
11:04about that
11:04I have to put
11:06responsible
11:07Yeah
11:07I'm missing this here.
11:09put nothing else
11:10time
11:10that take
11:11but time
11:12that they have
11:13they assigned
11:14It's going to be
11:15of the week
11:164
11:17For example
11:17for the topic
11:18of utensils
11:19to the 6
11:20I have to
11:20involve them
11:21them
11:22so that they know
11:23which is time
11:23which they have
11:24to carry out
11:25this
11:26once
11:27I have all this
11:28graphed
11:28I'm telling you, already.
11:29I have
11:30a little more
11:31controlled
11:32that I'm going to take
11:33just
11:33these activities
11:34and that I'm going to get
11:35the resources
11:36necessary
11:37But there is a next one.
11:39point which is
11:40step number
11:418
11:41which consists
11:42in evaluating
11:43risks
11:44and prepare
11:45action plans
11:46many times
11:47we don't want
11:48thinking about these topics
11:50when we are
11:50doing a project
11:51we think that
11:52We have it
11:52Everything under control
11:54and that everything will be alright
11:55as planned
11:56but always
11:57It is important
11:58become
11:58the question
11:59that nobody wants to do
12:01What could possibly go wrong?
12:04that is to say
12:04what inside
12:06of what I have
12:07planned
12:08could go out
12:09different
12:10like me
12:10Did I plan it?
12:11because that
12:13It's something
12:13that really
12:14can happen
12:16so
12:17myself
12:18I have
12:18what to ask
12:19What could
12:21go wrong?
12:22But it's not enough.
12:23Just ask me.
12:24myself
12:25I need to involve
12:26to my team
12:27that is to say
12:29from this moment
12:30I can start
12:30to form
12:31the team
12:32people
12:33that will support me
12:34in the realization
12:35of this project
12:36and ask them
12:37look
12:37It's here
12:38the plan
12:39They already helped me
12:39to make the list
12:40of activities
12:41that we are going to do
12:42They already helped me
12:43to estimate
12:44the times
12:45we already saw
12:46how to graph
12:47This in Gantt
12:49but now
12:49Let's ask ourselves
12:50What could possibly go wrong?
12:52and among all
12:53They're going to give me ideas
12:55I'm going to get points
12:56in which
12:56Let's think
12:57reviewing each one
12:59of the activities
13:01or of the tasks
13:02that we are going to do
13:03one by one
13:04For example
13:05on the subject of the premises
13:06What could possibly go wrong?
13:07How do you get the premises?
13:08Well
13:09that maybe
13:09no permits
13:10in the area
13:11or what there is
13:12some problems
13:13risk
13:14of crime
13:15or something
13:16of that type
13:17then we do
13:18a list
13:18of what could
13:19go wrong
13:20to establish
13:22also plans
13:23action
13:24but perhaps
13:25It is not enough.
13:26as long as he does it
13:26I
13:27and do it
13:28my team
13:29the team
13:30that will support me
13:31I have to ask him
13:33to others
13:33above all
13:34to those
13:35that have already passed
13:35through this process
13:36if I'm talking
13:38of a dining room
13:39or breakfasts
13:40for immigrants
13:41Well
13:41I visit
13:42some others
13:43dining rooms
13:44that there is
13:44where already
13:46went through this
13:46experience
13:47They already have more
13:48knowledge
13:50of what happens
13:51from what came out
13:52bad for them
13:53and how they fixed it
13:54and I take advantage
13:55those experiences
13:56that they had
13:57in order to be able to
13:58establish
14:00so
14:00an action plan
14:02an action plan
14:03Why if
14:04Something goes wrong
14:05in some of the activities
14:07I already have
14:08previously
14:09the solution
14:10and not wait for me
14:11that this might go wrong
14:12I hope it's okay for you
14:14help
14:15This guide
14:16of the steps
14:17Give it a once-over.
14:20to each one
14:20of these steps
14:21and apply it
14:22in your project
14:23Write the description
14:25draw the graph
14:26WIN
14:26and become
14:27these questions
14:28very important
14:29It is also
14:30that you begin
14:30to form
14:31your team
14:31work
14:32and that you involve them
14:33involve them
14:34as soon as possible
14:36from the list
14:37of activities
14:38if possible
14:38in each one
14:39of these steps
14:40that we are carrying out
14:41I'll wait for you
14:42in the next session
14:43so that we may continue
14:44seeing
14:45in the session
14:46number 8
14:48the steps
14:509 to 12
14:51remember
14:52that with that session
14:53We finished
14:54Phase 2 is now underway
14:55and in the session
14:58number 9
14:58We'll start now.
14:59with the topic
15:00of the execution
15:01God bless you
15:03of the execution
15:05of the execution
15:05Thanks for watching the video.