00:09files or folders with external shareholders meaning those who are not project members
00:14by emailing a public link the recipient can then use the link to download the files
00:22first you must configure this type of sharing for the project
00:27in files expand the settings drop down and select advanced settings here you see the public links to
00:35sheets and file setting which is turned off by default toggle this setting on and in the
00:42confirmation dialog that appears click turn on then expand the number of days drop down and select
00:50the time for expiration in this case leave the default of 90 days click files at the top of the
00:58page to return to files to share a public link for one or in this case for multiple files first
01:06select
01:07the files then click the more menu and select share in the share dialog box under share with select
01:16anyone with the link expand link expires and select a date in this case 90 days out next expand the
01:27select version to share drop down to choose whether to share the current version at the time of sharing
01:32or at the time the recipient opens the link the latter option is useful if you want the recipient
01:38to see the most up-to-date version each time the link is clicked the option selected here current
01:45version at the time of sharing is useful for sharing a specific version of the file if you
01:51are using an external application to email the link click the link tab where you can easily copy the link
01:57for one or both files to your clipboard to paste into an email or you can select share all to
02:02copy and
02:03paste all links to your clipboard alternatively and for this example click the email tab to send the
02:10link directly from the share dialog enter a title select a recipient and then add an applicable note
02:19then click send back in the files list you see a globe icon in the indicator column informing you that
02:27the file has been shared publicly place the cursor over the globe and note the option to delete the link
02:34if needed
02:37next in outlook review the email that was generated from sharing the link this is what external stakeholders
02:44will see when you share a link with them from here they have the option to download and view each
02:51file
02:51individually alternatively clicking view all opens a browser page where the files can be downloaded
03:00noted note that files can only be downloaded and not viewed in the browser because the recipient is
03:05not a member of the project now you understand how to share files with external stakeholders using public
03:12links
03:12you
03:13you
